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Events | Video | Case Studies
The Event
Siebel 100% Club – Bali, Indonesia
The Challenges
Very remote, tropical location – scheduled during monsoon season
Large Group – 300 Associates plus spouses
Different electrical and video specifications
Limited budget
Limited lead time—Less than one month between another major client project and this one
Limited access to local crew and raw materials
Utilization of multiple properties
The Analysis
This was a large-scale event production in, pretty much, as remote a place as possible.
We used both the Four Seasons and The Ritz-Carlton Properties. The main production revolved around a huge tent on the lawn of The Ritz-Carlton (after looking at the Ballroom on the site inspection, it became glaringly apparent that the group would not fit).
We created multiple “looks” for the different events in the Tent. The stage flats were two-sided, which allowed for a "business look" on Awards Night. We simply "flipped" the flats over for "Jungle Night" revealing the bamboo we had attached to the other side. Full audio, video and lighting supported this venue.
We also provided lighting, sound and management for cocktail parties over at the Four Seasons. A Grass Roof was erected over the pool area to accommodate the 600 guests, in the event of rain. This enclosure became dark, and the structure was long and narrow—making hearing difficult. We provided artistic lighting for the enclosure and for speakers, as well as full audio support.
There was rain, electrical “issues,” time crunches, equipment that showed up in the back of a dump truck...THAT was interesting!
Additional production elements included on-site creation of a "Winners PowerPoint Show," where each attendee was photographed upon arrival. Each picture was then dropped into a PowerPoint Slide that had specific personal and sales-related information on it. A Candids/Recap show was shot during the entire event, and was played on the final night.
The Outcome
The client was ecstatic, and we went on to produce their 100% Club in Maui the next year (with twice as many attendees!) While we achieved huge success because of our ability to coordinate and manage the production, we certainly learned a LOT on this one. Let’s just say, what you see is not necessarily what you get, especially on an international event. Because of the great team, we were able to ride the storm, and carry this event to its successful conclusion.
© 2010 Moonfish Production, Ltd.
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